NEW POSITION: Executive Assistant

Be part of something meaningful in Western Queensland.

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We are seeking a proactive and highly organised Executive Assistant to provide critical support to a senior leader at Western Queensland Primary Health Network (WQPHN). In this fast-paced, people-focused role, you’ll contribute directly to the success of strategic initiatives aimed at improving health outcomes across our region.

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If you thrive in a collaborative, professional environment and love making things happen behind the scenes, we’d love to hear from you.

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About the Role

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The Executive Assistant will provide proactive administrative, coordination, and communication support to the Head of Primary Health & Commissioned Services.

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The role will work closely with their direct reports and other senior leaders to keep operations running smoothly, deliver well-organised meetings and communications, and support key deliverables and follow-up across both portfolios.

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This is a high-trust role requiring strong judgment, attention to detail, and the ability to manage multiple moving parts while maintaining professionalism and confidentiality.

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Key Responsibilities

• Manage complex calendars and inboxes, ensuring the executive is well-prepared and supported
• Coordinate meetings, agendas, travel, event registrations, and expense reconciliations
• Provide high-quality documentation support, including reports, briefs, presentations, and correspondence
• Lead or support minor projects and internal events as required
• Anticipate needs, track actions and follow up on key deliverables
• Liaise with internal and external stakeholders in a professional and timely manner

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The Right Person

You’ll thrive in this role if you’re proactive, detail-focused, and adaptable, and if you enjoy working closely with senior leaders in a high-trust, fast-paced environment.

Additionally, we’re looking for someone who brings:

• A Certificate IV or higher in Business Administration, or equivalent experience in a similar senior support role
• Demonstrated experience providing high-level executive support, ideally to executives in a government or government-funded organisation
• Strong skills in preparing clear and professional documents, including meeting papers, reports, briefing notes, and correspondence
• The ability to manage multiple deadlines independently, using sound judgement and strong problem-solving skills to stay ahead of shifting priorities
• Excellent interpersonal and communication skills, with a professional, confident approach to engaging with internal and external stakeholders

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How to Apply

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For enquiries email hr@wqphn.com.au. Please submit your current resume along with a cover letter detailing your suitability for the role.
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Applications close 5pm Sunday 24 August 2025